Linux Equipment Refresh FY 2020

Project Description:
To replace all Linux equipment with new equipment; Mosaic will no longer be running Linux devices. The majority of the equipment will be replaced with ChromeOS (Chromebooks and Chromeboxes). The expenses will be paid within the IT Department.

Why:
(1) The Linux equipment is past its life-cycle (some devices from 2011, falling apart and slow).
(2) For security best practice and compliance, we must ensure a unique user ID for logging into computers and are unable to feasibly implement and manage on our Linux devices.
(3) For security best practice and compliance, we must ensure devices are kept current on patches/security updates and are unable to feasibly implement and manage.
(4) It has become harder to procure computer equipment that will work with our Linux image at our desired price-range. 

Key Activities:
  • Develop annual and quarterly plan for purchasing and installing the new equipment
  • Develop Equipment Replacement needs list with Executive Directors
  • Develop install plan with Executive Directors
  • Develop disposal plan with Executive Directors (must securely dispose of old equipment)
  • Develop training plan with Executive Directors
  • Purchase - Install - Train - Dispose - Follow Up
Key Deliverables:
  • Equipment replacement list
  • New equipment
  • Training plan

End Users Impacted:
  • All employees
    • New equipment
    • Training
    • Unique user ID for logging into the computer (your email/G Suite account)
Key Stakeholders:
  • National Office Staff who make decisions, implement, or administer applications required to run on Mosaic devices - must ensure compatibility with new equipment.
  • Executive Directors - make decisions on replacement equipment needs.
Key Dates:
Will refresh state-by-state during FY 2020. First priority is completing states partially completed.

 Quarter 1: Jul - Sept     NE, CRPHQ
 Quarter 2: Oct - Dec         IA, KS, WI, IN
 Quarter 3: Jan - Mar IL, CO, AZ
 Quarter 4: Apr - Jun CT, DE

Key Metrics:
Equipment Replacement Numbers
StateChromebooksChromeboxesWindowsDo Not Replace
NE15590529
 IA21060 238
 IN441612
 KS1234616 
 IL743925
 CO1013127 
 AZ112
     
Totals 62726612129 
 Total Equipment905    

Network Support Tickets (troubleshoot locations)
StateCount of Network Tickets
IA1
IL     4
NE4
  
Grand Total9

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